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Application and selection

The total number of course participants including speakers is limited to 35, to facilitate interactions and training. The target audience is postdoctoral fellows and PhD. students but applications from senior scientists with experience in different areas of analyses of biological macromolecules and their interactions, especially analytical ultracentrifugation, are also welcome.

Selection will be mostly on the basis of CVs and submitted abstracts, but representation of different topics at the event, career stage, geographical distribution, and gender balance may also be taken into consideration.

How to apply

By the deadline of June 30th, 2018:

1. Complete a registration order through the registration/abstract submission portal on this event website. When you complete an order you will receive an 'order received e-mail' with full instructions on how to proceed with your application and a copy of the order in PDF.

2. During this process, upload a single file (accepted formats are pdf, zip and rar) containing all supporting documents for your application: 

a. for postdocs and PhD students, the name and address of your lab head/supervisor and letter of recommendation
b. a summary of your reasons for applying to the event and your research interests (max 300 words)
c. a concise CV (max 2 pages)
d. for applicants for FEBS Youth Travel Fund awards, your Constituent Society membership proof, age, ID and proof of status.

3. Submit your abstract via the 'My abstract' tab in the registration/abstract portal. Abstract submission is optional but recommended for selection to the course and networking at the event, and is mandatory for application for travel grants. See the Abstract section of the website for more details.

Notification

You will be notifiied of the outcome of your application by July 25. Accepted applicants must then pay the relevant registration fee as set out in the table below, by August 10. More details on registration fee payment will be included in your outcome notification, and key points are also given in the terms and conditions.

Registration fees

Registration fees include access to the event sessions, name badge, certificate of attendance, book of abstracts, meals and refreshment breaks, social event and accommodation at a hotel close to the course venue as set out in the registration fee table. For non-academic/industry participants the accommodation is not covered. Travel costs are not covered, but can be supported by YTF for students or post-docs.

Meals/refreshments covered by the registration fees are breakfasts at the hotel, lunches and refreshements at the venue, as well as the welcome cocktail and the event dinner.

 Standard
Regular - shared room250,00 €
Non-academic / industry participants500,00 €

Terms and Conditions

By registering for the event, participants (also referred to as 'you') are entering an agreement with the Course Organizer (Faculty of Science, Charles University), and you are indicating acceptance to the terms and conditions set out below.

Registration Fee

The registration fee for standard (academic) participants covers:

  • Access to all scientific programme sessions
  • Meals and refreshments as set out above
  • Accommodation at shared room in a hotel close to the course venue, as set out on the Venue/Accommodation page
  • Name badge, printed materials and certificate of attendance
  • Invitation to social event

Travel costs are not covered by the registration fee. The registration fee for non-academic/industry participants covers the same as set out above, except for the accommodation.

Methods of Payment

Payments must be made by bank transfer; details will be included in your outcome notification email. 

Bank charges are the responsibility of the participant and should be paid at source. Your Name, Surname and Order ID must be indicated on the transaction receipt of the bank transfer.

Following the payment, receipt of the transaction must be sent via email to info@BioMacromolDynamics2018.febsevents.org. Proof of payment must be received before the stated deadline

A confirmation notification will be sent to you when organizers receive the fund and confirm your registration in the system. If you do not receive confirmation within 10 business days after sending your proof of payment / receipt of transaction, please contact info@BioMacromolDynamics2018.febsevents.org

Registration cancellation & refund policy

All registration cancellation requests should be sent to Ondrej Vanek in writing. For cancellation requests received on or before July 31, 2018, the full payment, less bank charges, will be refunded; for cancellation requests received on and after Aug 1, 2018, the full amount will be charged and no refunds will be made. No cash refunds will be made for the credit card payments in the case of cancellation.

Travel insurance

You should seek and follow the advice of your government before registering and booking travel for the event and before travelling to the event. You are solely responsible for making your own appropriate travel and other insurance arrangements before booking travel for the course.

Modification and cancellation of the event

The course organizers reserve the right to modify the event programme, which is published as an indication only.

In the event of cancellation of the event, at any time, as a result of any event of 'force majeure' or for other reasons that are beyond the control of the course organizers, the registration fee shall be refunded by the course organizers but neither the course organizers nor FEBS shall be held liable for any other costs or losses incurred, such as transportation costs, financial losses, etc. 

Disclaimer and ‘force majeure’

Neither the course organizers nor FEBS shall be responsible for any bodily injury/death or property damages (including theft) sustained by participants during the event, unless such damages are a direct result of the negligent or unlawful act or omission thereof.

In any event, neither the course ogranizers nor FEBS accept liability for damages in the event of bodily injury/death, property damage, disruption to travel plans and costs incurred as a result of ‘force majeure’.  ‘Force majeure’ (or ‘Act of God’) reasons include but are not limited to: war or threat of war, riots, civil strife, terrorist activity, industrial disputes, natural or nuclear disaster, adverse weather conditions, epidemics, health risks, fire and closure of airports or airspace. 

Governing law

Any legal dispute resulting from the accepted terms and conditions will be subject to the law of the Czech Republic.

Deadlines

  • Applications Opening
    30 May 2018
  • Youth Travel Fund Grants
    30 June 2018
  • Applications closing
    30 June 2018
  • Closing times: 23:59 (UTC+01:00)

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